RELIGIOUS SOCIETY OF FRIENDS (QUAKERS) SOUTH EAST SCOTLAND AREA MEETING Edinburgh Quaker Meeting House Room Hire Policy Room Hire We are glad to hire out rooms within the Edinburgh Quaker Meeting House (“the premises”) for use by a wide variety of external organisations. We have a range of rooms available which are suitable for many different kinds of events, including meetings, corporate events, workshops, training events, community gatherings, concerts, ceilidhs, arts & crafts and both public and private event hire. Details of each room and hire fees are linked above. As part of bookings we offer: Caretaking service for all standard rate bookings, where staff will set up a room to your requirements ahead of arrival (please note that for concession rate groups we ask hirers to lay the room out themselves). Refreshments and catering - details and prices can be found on our catering page AV equipment hire Free WiFi throughout the building Making a Booking To make a booking please fill in our online enquiry form. These are monitored regularly and a member of staff will aim to respond within 2-3 working days. Our Availability calendar can give you an indication of when our rooms are available but please note this is not designed to show definitive availability, if you would like to double-check a date/time with us you can contact the team at: Email - office@equaker.org.uk Phone - 0131 225 4825 and we will get back to you as soon as we can. Pre-arranged viewings are welcome, get in touch to arrange this. Room Hire Charges The Meeting House operates with a standard and concession room hire charge, with a 10% discount applied to block bookings of 6+ sessions. Our standard rate charges apply to use by commercial organisations, statutory bodies (e.g. local authorities), large charities and by those organising events for fund-raising purposes. We define large charities to be those with an income of over the accounting threshold of £250,000 averaged over the previous three years. Our concession rate charges apply to all small charities and grass-roots groups, except when they themselves are charging more than a modest fee to cover costs, in which case our standard rate charges will apply. Terms and Conditions Our standard Terms & Conditions of Use are publically available and sent to all who make a booking enquiry before they confirm their booking, which we ask you to please read carefully. By proceeding with confirmation of a booking you are agreeing to these Terms and Conditions and all hirers are expected to conduct business and meetings within the premises in accordance with these. Failure to do so may give rise to cancellation or termination of the booking. We require some information about new groups wishing to use the building and we reserve the right to make enquiries about groups’ aims and policies before confirming a booking. Edinburgh Quaker Meeting House Room Hire Policy We reserve the right to refuse bookings if: The organisation or individual making the booking or their speakers have aims contrary to Quaker values, which include a commitment to peace-making and against militarism, to equality (including social, racial and gender equality), to truth and integrity, to simplicity and to respect for the earth and all life upon it. The objectives of the organisation or individual making the booking are unclear. The organisation making the booking is a religious group or sect reasonably suspected of using indoctrination or exhibiting religious intolerance. The organisation or individual making the booking is involved in illegal or morally unacceptable practices. The organisation or individual making the booking has seriously or persistently breached our Terms & Conditions of Use for room hire. The booking may have an adverse effect on other groups with bookings at the same time. Please note that during a period of four weeks before political elections, bookings are not available for individual political parties holding public meetings relevant to that election, though public debates between political candidates are welcome. Doubtful cases are always referred to a Meeting House Manager who has the discretion to refuse a booking. When the activities of an organisation seem to be contrary to the work of the Religious Society of Friends, the Manager will refer the case to the Meeting House Management Committee, and, if necessary, the Trustees of South East Scotland Area Meeting. This policy was approved by Trustees of South East Scotland Area Meeting in February 2018 and last updated: September 2026
RELIGIOUS SOCIETY OF FRIENDS (QUAKERS) SOUTH EAST SCOTLAND AREA MEETING Edinburgh Quaker Meeting House Room Hire Policy Room Hire We are glad to hire out rooms within the Edinburgh Quaker Meeting House (“the premises”) for use by a wide variety of external organisations. We have a range of rooms available which are suitable for many different kinds of events, including meetings, corporate events, workshops, training events, community gatherings, concerts, ceilidhs, arts & crafts and both public and private event hire. Details of each room and hire fees are linked above. As part of bookings we offer: Caretaking service for all standard rate bookings, where staff will set up a room to your requirements ahead of arrival (please note that for concession rate groups we ask hirers to lay the room out themselves). Refreshments and catering - details and prices can be found on our catering page AV equipment hire Free WiFi throughout the building Making a Booking To make a booking please fill in our online enquiry form. These are monitored regularly and a member of staff will aim to respond within 2-3 working days. Our Availability calendar can give you an indication of when our rooms are available but please note this is not designed to show definitive availability, if you would like to double-check a date/time with us you can contact the team at: Email - office@equaker.org.uk Phone - 0131 225 4825 and we will get back to you as soon as we can. Pre-arranged viewings are welcome, get in touch to arrange this. Room Hire Charges The Meeting House operates with a standard and concession room hire charge, with a 10% discount applied to block bookings of 6+ sessions. Our standard rate charges apply to use by commercial organisations, statutory bodies (e.g. local authorities), large charities and by those organising events for fund-raising purposes. We define large charities to be those with an income of over the accounting threshold of £250,000 averaged over the previous three years. Our concession rate charges apply to all small charities and grass-roots groups, except when they themselves are charging more than a modest fee to cover costs, in which case our standard rate charges will apply. Terms and Conditions Our standard Terms & Conditions of Use are publically available and sent to all who make a booking enquiry before they confirm their booking, which we ask you to please read carefully. By proceeding with confirmation of a booking you are agreeing to these Terms and Conditions and all hirers are expected to conduct business and meetings within the premises in accordance with these. Failure to do so may give rise to cancellation or termination of the booking. We require some information about new groups wishing to use the building and we reserve the right to make enquiries about groups’ aims and policies before confirming a booking. Edinburgh Quaker Meeting House Room Hire Policy We reserve the right to refuse bookings if: The organisation or individual making the booking or their speakers have aims contrary to Quaker values, which include a commitment to peace-making and against militarism, to equality (including social, racial and gender equality), to truth and integrity, to simplicity and to respect for the earth and all life upon it. The objectives of the organisation or individual making the booking are unclear. The organisation making the booking is a religious group or sect reasonably suspected of using indoctrination or exhibiting religious intolerance. The organisation or individual making the booking is involved in illegal or morally unacceptable practices. The organisation or individual making the booking has seriously or persistently breached our Terms & Conditions of Use for room hire. The booking may have an adverse effect on other groups with bookings at the same time. Please note that during a period of four weeks before political elections, bookings are not available for individual political parties holding public meetings relevant to that election, though public debates between political candidates are welcome. Doubtful cases are always referred to a Meeting House Manager who has the discretion to refuse a booking. When the activities of an organisation seem to be contrary to the work of the Religious Society of Friends, the Manager will refer the case to the Meeting House Management Committee, and, if necessary, the Trustees of South East Scotland Area Meeting. This policy was approved by Trustees of South East Scotland Area Meeting in February 2018 and last updated: September 2026